Reservation Assistant Lead

Rate of pay: $10.70/hour

Work location: Event Services

What you will learn

You can expect to learn skills such as time management, conflict resolution, balancing priorities, managing finances, interpersonal communication, customer service experience, leadership, and working with people from diverse backgrounds and working as part of a team.  Although your job in the Division of Student Life may not be directly related to your future profession, the skills you learn here will help you in your chosen career path and give you valuable work experience to strengthen your resume.

Basic job function

Supervise and train the IMU Event Services Reservation Assistant position. Assist with performing a variety of clerical and bookkeeping tasks.  Work includes making reservations for event space and various bookkeeping tasks.  Processes deposits, assist with accounts payable and receivable tasks, invoicing, etc.  Performs general receptionist duties in answering phone calls, greeting customers, and responding to e-mail. 

Responsibilities

  • Makes reservations in the Event Management System (EMS), collects payments and enters data in EMS system, reconciles account and provides daily reports to IMU Business Office.
  • Performs receptionist work answering phone calls and responding to customers in person or via e-mail. Handle personally or refer to others as needed.
  • Review and approve online reservations requests including maintaining the database of users and available rooms. 
  • Provides information about the availability and administrative policies and procedures regarding the use of IMU event space and outdoor campus spaces.
  • Facilitate training as needed for new users and internal staff.
  • Generates reports as required and make adjustments to reservations as needed. This will include running specialized reports to share with event staff and ensure that all appropriate event details are obtained for events.
  • Assist IMU Facility Coordinators in working with high profile customers including University of Iowa visitation programs (i.e. Orientation, Hawkeye Visit Days, OnIowa), complex annual events and conferences, and weddings at the IMU.
  • Accurately complete office tasks as needed including filing, scanning, and making payments.
  • Assists with other project work as assigned.

Qualifications

  • Experience as Event Services Reservation Assistant.
  • UI registered student; preferably business major.
  • Aptitude for math and/or accounting.
  • Strong verbal and written command of the English language.
  • Previous customer service experience.
  • Ability to organize and juggle multiple tasks & ability to work independently.
  • Previous clerical or bookkeeping experience is highly preferred.
  • Need resume & cover letter along with application.

Training requirements

  • IMU Student Orientation
  • Cash Handling
  • Credit Card
  • Security Awareness Training
  • Emergency Response Training

Jobs listed on this website do not reflect current openings. To view availability and apply for this position, visit this website.

You might also like:

More job listings:

Filter job listings:

Job listings by category:

Human Resources

Mentoring and Tutoring

No jobs are currently listed.

Safety and Risk Management

No jobs are currently listed.

Job listings by department:

Dean of Students

Division of Student Life

No jobs are currently listed.

Iowa Memorial Union

Multicultural and International Student Support and Engagement

Rape Victim Advocacy Program

Recreational Services

Sexual Misconduct Response Coordinator

No jobs are currently listed.

Student Disability Services

Student Health

Student Health & Student Wellness

No jobs are currently listed.

Student Legal Services

Student Wellness

University Counseling Service

No jobs are currently listed.

University Housing & Dining

Vice President For Student Life

Women's Resource & Action Center

All jobs by title:

The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preference, status as a qualified individual with a disability, or status as a protected veteran. The University also affirms its commitment to providing equal opportunities and equal access to University facilities. Women and Minorities are encouraged to apply for all employment vacancies. For additional information on nondiscrimination policies, contact the Coordinator of Title IX and Section 504, and the ADA in The Office of Equal Opportunity and Diversity, 319/335-0705 (voice) or 319/335-0697 (text), The University of Iowa, 202 Jessup Hall, Iowa City, Iowa, 52242-1316.

Persons with disabilities may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu, to inquire or discuss accommodation needs.

Prospective employees may review the University Campus Security Policy and the latest annual crime statistics by contacting the Department of Public Safety at 319/335-5022.